Other Ways to Say “I Have Forwarded Your Email”: A Comprehensive Guide

Mastering effective communication involves more than just conveying information; it requires doing so with clarity, professionalism, and nuance. In the context of email correspondence, simply stating “I have forwarded your email” can sometimes sound abrupt or lack detail.

This article explores a variety of alternative phrases and expressions that you can use to communicate the same message more effectively, depending on the context and your relationship with the recipient. Understanding these alternatives will enhance your professional communication skills, ensuring your messages are received positively and contribute to smoother workflows.

This guide will benefit anyone who regularly uses email for professional or academic purposes, from students to seasoned professionals.

Table of Contents

• Introduction
• Definition: Forwarding an Email
• Structural Breakdown of Forwarding Phrases
• Types and Categories of Alternatives
  • Confirmational Phrases
  • Informative Phrases
  • Action-Oriented Phrases
  • Polite and Formal Phrases
  • Informal Phrases
• Examples of Alternative Phrases
  • Confirmational Phrase Examples
  • Informative Phrase Examples
  • Action-Oriented Phrase Examples
  • Polite and Formal Phrase Examples
  • Informal Phrase Examples
• Usage Rules and Considerations
• Common Mistakes to Avoid
• Practice Exercises
• Advanced Topics in Email Communication
• Frequently Asked Questions (FAQ)
• Conclusion

Definition: Forwarding an Email

Forwarding an email is the act of sending an email you have received to another recipient. This function is a fundamental feature of email clients and plays a crucial role in information dissemination, collaboration, and task delegation.

When you forward an email, you are essentially passing along the original message, along with any attachments, to someone who was not initially included in the conversation. The purpose can vary widely, from seeking input on a matter to informing someone of relevant information or directing them to take a specific action.

The term “forward” itself is a verb that means to send something onward to a destination. In the context of email, it implies taking an existing message and re-sending it to a new recipient.

The action is typically performed using a “Forward” button or menu option within the email client. Understanding the nuances of how to communicate that you have forwarded an email is essential for maintaining clear and professional communication.

Structural Breakdown of Forwarding Phrases

The structure of phrases used to indicate that an email has been forwarded generally includes a subject, verb, and object, often with additional context to clarify the reason for forwarding or the expected action. Here’s a breakdown of common structural elements:

• Subject: The person performing the action (usually “I”).
• Verb: The action of forwarding, expressed in various forms (e.g., “have forwarded,” “am forwarding,” “have passed along”).
• Object: The email being forwarded (e.g., “your email,” “the information,” “the document”).
• Optional Context: Additional information explaining the reason for forwarding, expected action, or who the email was forwarded to (e.g., “to John for his review,” “for your information,” “as requested”).

For example, in the sentence “I have forwarded your email to John for his review,” the subject is “I,” the verb is “have forwarded,” the object is “your email,” and the optional context is “to John for his review.” Varying these elements allows for a wide range of expressions, each with slightly different implications.

Types and Categories of Alternatives

Here are several categories of alternative phrases you can use to say “I have forwarded your email,” each serving a slightly different purpose:

Confirmational Phrases

These phrases confirm that the action of forwarding has been completed. They are suitable when you simply want to assure the sender that their email has been passed on.

Informative Phrases

These phrases provide additional information about the forwarding, such as who the email was forwarded to or the reason for forwarding it. These are useful when context is important.

Action-Oriented Phrases

These phrases indicate that the recipient of the forwarded email is expected to take some action. They are appropriate when you are delegating a task or seeking input.

Polite and Formal Phrases

These phrases are suitable for professional communication, especially with individuals you don’t know well or in hierarchical settings. They emphasize respect and courtesy.

Informal Phrases

These phrases are appropriate for casual communication with colleagues or friends. They are less formal and more conversational.

Examples of Alternative Phrases

Here are examples of alternative phrases, categorized by their function:

Confirmational Phrase Examples

These phrases confirm that the email has been forwarded. The following examples provide a variety of ways to confirm the action, from simple and direct to slightly more detailed.

The table below illustrates various confirmational phrases:

Phrase	Example Sentence
I’ve forwarded it.	I’ve forwarded it to the relevant team.
It has been forwarded.	It has been forwarded to the appropriate department.
I have passed it along.	I have passed it along to our specialist.
The email has been sent on.	The email has been sent on to the project lead.
I’ve already forwarded it.	I’ve already forwarded it; they should be in touch soon.
Consider it forwarded.	Consider it forwarded to the accounting team.
It’s on its way.	It’s on its way to the correct recipient.
I took the liberty of forwarding it.	I took the liberty of forwarding it to management.
That’s been taken care of.	That’s been taken care of; I forwarded it earlier.
I ensured it was forwarded.	I ensured it was forwarded to the right person.
The email has been redirected.	The email has been redirected to the customer service team.
I’ve sent it onward.	I’ve sent it onward for further review.
It’s now with [Name/Department].	It’s now with the HR department for processing.
I’ve circulated it.	I’ve circulated it among the team members.
It’s been dispatched.	It’s been dispatched to the technical support group.
I’ve routed it accordingly.	I’ve routed it accordingly to the sales division.
The message is now in their inbox.	The message is now in their inbox for their consideration.
I’ve transmitted it.	I’ve transmitted it to the development team.
The email has been conveyed.	The email has been conveyed to the relevant authorities.
I’ve re-sent it to the right person.	I’ve re-sent it to the right person for immediate attention.
It’s been handed over.	It’s been handed over to the appropriate specialist.
I’ve passed it along for action.	I’ve passed it along for immediate action.
The information has been disseminated.	The information has been disseminated to all relevant parties.

Informative Phrase Examples

These phrases provide additional context about the forwarding. These are useful when you want to explain why you forwarded the email or to whom it was sent.

The table below illustrates various informative phrases:

Phrase	Example Sentence
I’ve forwarded your email to [Name].	I’ve forwarded your email to John Smith for his input.
I’ve forwarded it to [Department] for review.	I’ve forwarded it to the Legal Department for review.
I’ve passed your message along to [Name] who can assist you further.	I’ve passed your message along to Jane Doe who can assist you further.
I’ve sent your inquiry to [Name] as they are the expert in this area.	I’ve sent your inquiry to Michael Brown as they are the expert in this area.
I forwarded your email to [Name] because…	I forwarded your email to Sarah Lee because she handles all customer complaints.
I’ve shared your email with [Team].	I’ve shared your email with the Marketing Team.
Your email has been sent to [Position].	Your email has been sent to the Head of Operations.
I’ve directed your email to [Name] for their attention.	I’ve directed your email to David Chen for his attention.
I’ve channeled your email to [Department].	I’ve channeled your email to the IT Department.
Your correspondence has been routed to [Name].	Your correspondence has been routed to Emily White.
I’ve brought your email to the attention of [Name].	I’ve brought your email to the attention of Robert Green.
Your email has been cascaded to [Team].	Your email has been cascaded to the Sales Team.
I’ve transmitted your message to [Name].	I’ve transmitted your message to Kevin Taylor.
I’ve connected your email with [Department].	I’ve connected your email with the Finance Department.
Your query has been forwarded to [Name].	Your query has been forwarded to Jessica Adams.
I’ve passed your request on to [Team].	I’ve passed your request on to the Customer Support Team.
Your email has been rerouted to [Name].	Your email has been rerouted to Christopher Hall.
I’ve submitted your email to [Department].	I’ve submitted your email to the Research and Development Department.
Your message has been relayed to [Name].	Your message has been relayed to Ashley King.
I’ve transferred your email to [Department].	I’ve transferred your email to the Human Resources Department.
Your correspondence is now with [Name].	Your correspondence is now with Brian Hill.
I’ve sent your details to [Team].	I’ve sent your details to the Recruitment Team.
Your case has been assigned to [Name].	Your case has been assigned to Tiffany Baker.

Action-Oriented Phrase Examples

These phrases indicate that the recipient of the forwarded email is expected to take action. These are appropriate when you are delegating a task or seeking input from someone.

The table below illustrates various action-oriented phrases:

Phrase	Example Sentence
I’ve forwarded this to [Name] for action.	I’ve forwarded this to John for action.
I’m forwarding this to [Name] who will be able to assist.	I’m forwarding this to Jane who will be able to assist.
I’ve passed this on to [Name] to handle.	I’ve passed this on to Michael to handle.
I’m sending this to [Name] so they can take care of it.	I’m sending this to Emily so they can take care of it.
I’ve routed this to [Department] for resolution.	I’ve routed this to Customer Service for resolution.
I’m directing this to [Name] for their attention and action.	I’m directing this to David for their attention and action.
I’ve escalated this to [Name] for immediate attention.	I’ve escalated this to Sarah for immediate attention.
I’m flagging this for [Name]’s consideration.	I’m flagging this for Robert’s consideration.
I’ve sent this along to [Name] for their review and input.	I’ve sent this along to Ashley for their review and input.
I’m forwarding this to [Name] with a request for follow-up.	I’m forwarding this to Kevin with a request for follow-up.
I’ve tasked [Name] with addressing this issue.	I’ve tasked Jessica with addressing this issue.
I’m submitting this to [Department] for processing.	I’m submitting this to HR for processing.
I’ve delegated this matter to [Name] for resolution.	I’ve delegated this matter to Christopher for resolution.
I’m assigning this to [Name] for their expert opinion.	I’m assigning this to Tiffany for their expert opinion.
I’ve transferred this to [Department] for assessment.	I’ve transferred this to the Legal Department for assessment.
I’m referring this to [Name] for their expertise.	I’m referring this to Brian for their expertise.
I’ve channeled this to [Department] for appropriate action.	I’ve channeled this to the IT Department for appropriate action.
I’m passing this on to [Name] for their guidance.	I’m passing this on to Emily for their guidance.
I’ve rerouted this to [Name] who can handle the request.	I’ve rerouted this to Michael who can handle the request.
I’m handing this over to [Department] for attention.	I’m handing this over to the Finance Department for attention.
I’ve entrusted this to [Name] for their prompt action.	I’ve entrusted this to Jessica for their prompt action.
I’m directing this to [Department] for resolution.	I’m directing this to the Support Team for resolution.
I’ve sent this to [Name] for a quick look.	I’ve sent this to Brian for a quick look.

Polite and Formal Phrase Examples

These phrases are suitable for professional communication, especially with individuals you don’t know well or in hierarchical settings. They emphasize respect and courtesy.

The table below illustrates various polite and formal phrases:

Phrase	Example Sentence
I have taken the liberty of forwarding your email to [Name].	I have taken the liberty of forwarding your email to Mr. Johnson.
Your email has been forwarded to [Name] for their attention.	Your email has been forwarded to Ms. Davis for their attention.
I have passed your correspondence on to [Department].	I have passed your correspondence on to the Human Resources Department.
Please be advised that I have forwarded your inquiry to [Name].	Please be advised that I have forwarded your inquiry to Dr. Williams.
I have directed your message to [Name] who is best suited to assist you.	I have directed your message to Professor Anderson who is best suited to assist you.
Kindly note that I have forwarded your email to [Department].	Kindly note that I have forwarded your email to the Accounting Department.
For your information, I have forwarded your request to [Name].	For your information, I have forwarded your request to Senior Manager Thompson.
I have routed your communication to [Name] for further handling.	I have routed your communication to Executive Director Miller for further handling.
I trust that your email has been appropriately forwarded to [Name].	I trust that your email has been appropriately forwarded to Lead Consultant Garcia.
I have ensured that your email is forwarded to the relevant department.	I have ensured that your email is forwarded to the appropriate legal counsel.
With your permission, I have forwarded the email to [Name].	With your permission, I have forwarded the email to the Chief Technology Officer.
I have taken the initiative to forward your message to [Team].	I have taken the initiative to forward your message to the Project Management Team.
It is my understanding that your email has been forwarded to [Name].	It is my understanding that your email has been forwarded to the Compliance Officer.
I have deemed it necessary to forward your email to [Department].	I have deemed it necessary to forward your email to the Internal Audit Department.
I have respectfully forwarded your concern to [Name].	I have respectfully forwarded your concern to the Head of Customer Relations.
Please be informed that your email has been routed to [Name].	Please be informed that your email has been routed to the Director of Operations.
I have taken the responsibility of forwarding your message to [Department].	I have taken the responsibility of forwarding your message to the Research and Development Division.
I have seen to it that your email is forwarded to [Name].	I have seen to it that your email is forwarded to the Chief Financial Officer.
I have facilitated the forwarding of your email to [Department].	I have facilitated the forwarding of your email to the Marketing and Sales Team.
I have made certain that your email is forwarded to [Name].	I have made certain that your email is forwarded to the Executive Assistant.
I have arranged for your email to be forwarded to [Department].	I have arranged for your email to be forwarded to the Public Relations Department.
I have overseen the forwarding of your message to [Name].	I have overseen the forwarding of your message to the Senior Vice President.
I have taken steps to ensure your email is forwarded to [Department].	I have taken steps to ensure your email is forwarded to the Data Security Team.

Informal Phrase Examples

These phrases are appropriate for casual communication with colleagues or friends. They are less formal and more conversational.

The table below illustrates various informal phrases:

Phrase	Example Sentence
FYI, I forwarded your email to [Name].	FYI, I forwarded your email to Mike.
Just forwarded your message to [Name].	Just forwarded your message to Sarah.
I’ve sent your email along to [Name].	I’ve sent your email along to Dave.
Passed your email on to [Name].	Passed your email on to Lisa.
I shot your email over to [Name].	I shot your email over to Chris.
Your email’s with [Name] now.	Your email’s with Amy now.
I’ve looped in [Name] on your email.	I’ve looped in Ben on your email.
I’ve pinged [Name] with your email.	I’ve pinged [Name] with your email.
I’ve cc’d [Name] and forwarded your email.	I’ve cc’d [Name] and forwarded your email.
Gave [Name] a heads-up with your email.	Gave [Name] a heads-up with your email.
Shared your email with [Name].	Shared your email with Tom.
I’ve zapped your email to [Name].	I’ve zapped your email to Alice.
Your email is now in [Name]’s hands.	Your email is now in John’s hands.
I’ve buzzed [Name] about your email.	I’ve buzzed [Name] about your email.
Forwarded it to [Name] – they’ll sort it out.	Forwarded it to Peter – they’ll sort it out.
I’ve flagged [Name] with your email.	I’ve flagged [Name] with your email.
I’ve beamed your email to [Name].	I’ve beamed your email to Lucy.
Just threw your email over to [Name].	Just threw your email over to Greg.
Your email’s on its way to [Name].	Your email’s on its way to Anna.
I’ve passed your details to [Name].	I’ve passed your details to Sam.
I’ve put [Name] in the loop with your email.	I’ve put [Name] in the loop with your email.
Your query has been pushed to [Name].	Your query has been pushed to Mark.
I’ve sent your email to the right person, [Name].	I’ve sent your email to the right person, Olivia.

Usage Rules and Considerations

When choosing an alternative phrase, consider the following:

• Relationship with the recipient: Use formal language with superiors or clients, and informal language with colleagues or friends.
• Context of the email: Provide additional information if the reason for forwarding is not obvious.
• Expected action: Clearly state what you expect the recipient of the forwarded email to do.
• Company culture: Align your language with the communication norms of your organization.

It’s also important to be mindful of the tone of your message. Even in informal communication, avoid language that could be perceived as dismissive or unprofessional.

Common Mistakes to Avoid

Here are some common mistakes to avoid when communicating that you have forwarded an email:

• Vagueness: Simply saying “I forwarded it” without specifying who it was forwarded to or why.
• Abruptness: Using overly direct language that could be perceived as impolite.
• Inconsistency: Using language that is inconsistent with your relationship with the recipient.
• Assuming knowledge: Assuming the recipient knows why you forwarded the email or what action is expected.

Here’s a table illustrating some common mistakes:

Incorrect	Correct	Explanation
Forwarded.	I have forwarded your email to John for his review.	The first example is too vague and lacks context.
Just sent it on.	I have forwarded your email to the appropriate department.	The first example is too informal for professional communication.
They’ll handle it.	I have forwarded this to John for action.	The first example is too ambiguous and doesn’t specify who will handle it.
Email sent.	I have forwarded your email to the customer service team for assistance.	The first example lacks detail and doesn’t explain the purpose of forwarding.
It’s been passed.	I have passed your email along to the relevant specialist.	The first example is too passive and doesn’t provide enough information.

Practice Exercises

Test your understanding with these practice exercises. Choose the best alternative phrase for each scenario.

Exercise 1: Formal Scenario

Instructions: Choose the most appropriate formal phrase for each scenario.

Question	Answer Choices	Correct Answer
You are forwarding an email from a client to your manager for review.	a) Sent it to my boss. b) I have taken the liberty of forwarding your email to my manager for their review. c) Forwarded to the head honcho.	b) I have taken the liberty of forwarding your email to my manager for their review.
You are informing a client that you have forwarded their inquiry to the appropriate department.	a) It’s with the right team now. b) Your inquiry has been forwarded to the relevant department. c) Passed it along.	b) Your inquiry has been forwarded to the relevant department.
You are letting a colleague know that you have forwarded their request to the CEO’s office.	a) Sent it to the top. b) I have directed your request to the CEO’s office for their attention. c) CEO’s got it now.	b) I have directed your request to the CEO’s office for their attention.
You are confirming to a client that their feedback has been forwarded to the product development team.	a) Product team’s got it. b) I have ensured that your feedback is forwarded to the product development team. c) They’re looking at it.	b) I have ensured that your feedback is forwarded to the product development team.
You are notifying a client that their complaint has been forwarded to the customer relations department.	a) Customer relations is on it. b) I have respectfully forwarded your complaint to the customer relations department. c) They’re dealing with it now.	b) I have respectfully forwarded your complaint to the customer relations department.
You are informing a senior executive that you’ve forwarded a critical report to the audit committee.	a) Audit committee has the report now. b) I have facilitated the forwarding of the critical report to the audit committee. c) It’s with the auditors.	b) I have facilitated the forwarding of the critical report to the audit committee.
You are assuring a client that their email has been sent to the head of legal.	a) Sent it to legal. b) I have made certain that your email is forwarded to the head of legal. c) Legal’s got it.	b) I have made certain that your email is forwarded to the head of legal.
You are informing a client that you have arranged for their concern to be forwarded to the appropriate manager.	a) Manager’s on it. b) I have arranged for your concern to be forwarded to the appropriate manager. c) It’s with the manager now.	b) I have arranged for your concern to be forwarded to the appropriate manager.
You are confirming to your supervisor that you’ve forwarded a client’s request to the correct department.	a) Sent it to the right place. b) I have overseen the forwarding of the client’s request to the correct department. c) Right department has it.	b) I have overseen the forwarding of the client’s request to the correct department.
You are informing a client that you’ve taken steps to ensure their issue is sent to the appropriate team.	a) Team’s got it. b) I have taken steps to ensure your issue is forwarded to the appropriate team. c) They’re working on it.	b) I have taken steps to ensure your issue is forwarded to the appropriate team.

Exercise 2: Informal Scenario

Instructions: Choose the most appropriate informal phrase for each scenario.

Question	Answer Choices	Correct Answer
You’re letting a friend know you forwarded their email to another friend.	a) I have forwarded your email. b) FYI, I forwarded your email to [Friend’s Name]. c) Your email has been sent.	b) FYI, I forwarded your email to [Friend’s Name].
You’re telling a colleague you passed their message on to someone who can help.	a) I passed your message on. b) Passed your email on to [Colleague’s Name]. c) Your message has been passed on.	b) Passed your email on to [Colleague’s Name].
You’re informing a teammate you’ve sent their email along to the relevant person.	a) I’ve sent your email along. b) I’ve sent your email along to [Teammate’s Name]. c) Your email has been sent along.	b) I’ve sent your email along to [Teammate’s Name].
You’re letting a buddy know you shot their email over to someone who knows about it.	a) I shot your email over. b) I shot your email over to [Buddy’s Name]. c) Your email has been shot over.	b) I shot your email over to [Buddy’s Name].
You’re telling a pal their email is now with someone who can handle it.	a) Your email’s with someone now. b) Your email’s with [Pal’s Name] now. c) Your email is now with someone.	b) Your email’s with [Pal’s Name] now.
You’re informing a mate you looped in someone else on their email thread.	a) I’ve looped in someone. b) I’ve looped in [Mate’s Name] on your email. c) Someone’s been looped in.	b) I’ve looped in [Mate’s Name] on your email.
You’re telling a chum you pinged someone with their email.	a) I’ve pinged someone. b) I’ve pinged [Chum’s Name] with your email. c) Someone’s been pinged.	b) I’ve pinged [Chum’s Name] with your email.
You’re letting a close friend know you cc’d someone and forwarded their email.	a) I’ve cc’d someone and forwarded your email. b) I’ve cc’d [Friend’s Name] and forwarded your email. c) Someone’s been cc’d and your email forwarded.	b) I’ve cc’d [Friend’s Name] and forwarded your email.
You’re telling a comrade you gave someone a heads-up with their email.	a) Gave someone a heads-up with your email. b) Gave [Comrade’s Name] a heads-up with your email. c) Someone’s been given a heads-up with your email.	b) Gave [Comrade’s Name] a heads-up with your email.
You’re informing a companion you shared their email with someone.	a) Shared your email with someone. b) Shared your email with [Companion’s Name]. c) Your email has been shared with someone.	b) Shared your email with [Companion’s Name].

Advanced Topics in Email Communication

Beyond simply forwarding emails, mastering email communication involves understanding nuances such as:

• Email threading: Keeping conversations organized and easy to follow.
• Email etiquette: Maintaining professionalism and respect in all communications.
• Using CC and BCC appropriately: Understanding when to include recipients in the “carbon copy” or “blind carbon copy” fields.
• Managing email overload: Strategies for prioritizing and responding to emails efficiently.

Further exploration of these topics can significantly enhance your overall email communication skills.

Frequently Asked Questions (FAQ)

Q: Is it always necessary to inform someone that you have forwarded their email?

A: Not always, but it is generally a good practice, especially if the recipient is expecting a response or action as a result of the email. It helps maintain transparency and ensures that the sender knows their message is being addressed.

Q: What if I forward an email to multiple recipients?

A: You can use a phrase like, “I have forwarded your email to several members of the team for their input.” Be sure to consider whether all recipients need to know who else received the email; if not, use BCC.

Q: How do I handle forwarding sensitive information?

A: Exercise caution when forwarding sensitive information. Ensure that all recipients are authorized to view the information and consider encrypting the email for added security.

Q: What if I accidentally forward an email to the wrong person?

A: Immediately send a follow-up email to the recipient, explaining the mistake and requesting that they delete the email without reading it. Also, notify your IT department if the email contained sensitive information.

Q: Should I forward an email with a long thread of previous conversations?

A: Consider whether the entire thread is necessary for the new recipient. If not, you may want to summarize the key points or forward only the relevant parts of the conversation.

Conclusion

Effectively communicating that you have forwarded an email involves choosing the right phrase for the context, your relationship with the recipient, and the expected action. By mastering a variety of alternative phrases and understanding the nuances of email communication, you can enhance your professionalism and ensure clearer, more effective interactions.

Remember to consider the specific situation and tailor your message accordingly for the best results. With practice, these skills will become second nature, contributing to smoother workflows and stronger professional relationships.